ARTICLE I : Formation
Representative National Organizations from Canada, the Federal Republic of
Germany, France, Japan, the Union of Soviet Socialist Republics, the United
Kingdom, the United States of America, and Yugoslavia have formed a
standing Assembly to provide for collaboration in the field of heat transfer.
The Representative National Organizations of these countries will be known as
ARTICLE II : Name
The official name of the Assembly is : Assembly for International Heat
ARTICLE III : Objective
Sec. 1. The principal objective of the Assembly is to provide a means for
international cooperation in the planning and coordination of the continuing
series of conferences now known as International Heat Transfer Conferences.
Sec. 2. The secondary objective of the Assembly is to promote scientific
understanding in the field of heat transfer in such ways as are consistent with
its principal objective, its status as an international body and these Working
Rules. The nature and extent of any activities in effectuation of this
objective shall be decided upon by formal action of the Assembly.
ARTICLE IV : Composition of the Assembly
Sec. 1. The Assembly shall be composed of Delegations appointed by each
of the Charter Members listed in Article I and by each Representative
National Organization which may subsequently become a member.
A Delegation may consist of either one or two Delegates at the option of the
Representative National Organization making the appointment.
Sec. 2. The Representative National Organization of a country means an
organization accepted by the Assembly as representing those national
societies in the field of heat transfer and having the willingness and
capability of contributing suitable papers to International Heat Transfer
Sec. 3. The names and addresses of Delegates shall be certified to the
Secretary of the Assembly by the executive head of each Representative
National Organization. The Secretary's list shall be the official composition
of the Assembly.
Sec. 4. Past Presidents of the Assembly shall be non-voting members of the Assembly.
ARTICLE V : Officers of the Assembly, their Terms and Duties
Sec. 1. The officers shall be a President, a Vice-President, and a Secretary
each elected by the Assembly and, if the President so desires, an Assistant to
the President appointed by the President subject to the approval of the
Assembly. The Officers do not have to be Delegates to the Assembly. If
they are not Delegates they will be ex officio members of the Assembly
without vote, except that the President shall always have the right to break
Sec. 2. The term of office shall begin the day after the last scheduled day
of technical sessions at a Conference through the last day of the succeeding
Conference. However, no officer's term shall end before his successor has
Sec. 3. The president shall preside at meetings of the Assembly, coordinate
its international activities, issue (through the Secretary)
the call of meetings,
advise and support the Vice-President in matters concerning the next
International Heat Transfer Conference and represent the Assembly in
questions of its relationship to heat transfer activities of i
He is empowered to establish such committees as he deems necessary to the
conduct of the business of the Assembly.
Sec. 4. The Vice-President shall coordinate local cooperation in the host
country of the upcoming Conference. Whenever possible he shall be from
the host country. He shall preside at Assembly meetings in the absence of
Sec. 5. The secretary shall be responsible for the permanent records of the
Assembly. At the request of the President, he shall issue the call for
meetings and with him shall prepare the meeting agenda. He shall be
responsible for keeping the minutes of meetings and for conducting any
formal vitings by the Assembly between meeting. He shall keep the official
list of Delegates and of Representative National Organizations entitled to
Delegations together with appropriate mailing addresses.
Sec. 6. The Assistant to the President shall assist the President with
correspondence and such other day-to-day matters of the Assembly as the
President may request him to handle.
Sec. 7. In the event of the resignation, physical incapacity of death of an
Officer during his term, the remaining officers shall name an appropriately
qualified person to serve as Officer pro tempore until the next meeting of the
Assembly. At this meeting, the Assembly shall take action to fill any
remaining unexpired portion of the term.
ARTICLE VI : Terms of Delegates
Sec. 1. The terms of Delegates shall normally end on August 31 of the year
following each International Heat Transfer Conference but no Delegate's
term shall end until his successor has been certified to the Secretary.
Sec. 2. A delegate may be reappointed.
ARTICLE VII : Responsibility in Connection with the International Conferences
Sec. 1. The Assembly shall see that an International Heat Transfer
Conference is arranged every four years unless special circumstances
Sec. 2. The Assembly shall invite applications from the Representative
National Organizations to host Conferences and shall select the host or hosts
for each succeeding Conference.
No more than one Conference locale is to be selected at any one meeting of
the Assembly. The locale of a Conference to be held in a given year will be
determined by the Assembly at its meeting eight years before the Conference
in question. Written proposals for hosting a conference should be
submitted to the Assembly president so that they can be distributed to the
delegates three months in advance of an Assembly meeting.
Sec. 3. The Assembly shall determine the procedures for submitting and
selecting papers for each Conference.
Sec. 4. The Assembly shall determine the official language of languages
for each Conference and for all published papers.
Sec. 5. The Assembly shall assist the host in determining the best format
for an upcoming Conference.
Sec. 6. The Assembly shall delegate all responsibility for publication of
Conference Proceedings to the host country when it is satisfied regarding the
proposed form and method of publication.
Sec. 7. Participation in International Conferences shall be open to all those
interested. Before Conferences are arranged:
- an assurance in writing
should be obtained from the organizers in the country concerned that visas
will be granted to bona fide scientists if proper applications are made, and
- the unfortunate consequences which arise through failure to grant visas
should be communicated to the organizers of the conferences of meetings
Recommended procedures include:
ARTICLE VIII : Addition of Members
- applications for visas,
where necessary, should be made to the appropriate authorities not less than
three months before the date of the conference of meeting, and if these visas
are not granted of promised in writing one month before the date of the event,
sponsorship should be withdrawn, and
- arrangements for future meetings
in any country found unable to comply with these principles should be
suspended until more satisfactory circumstances exist. National
representative organizations of the AIHTC should unge the authorities in
their countries to facilitate attendance and exit visas
for scientists to attend
Sec. 1. Those countries with societies and institutions which, for a
substantial period of time, have been making major written contributions to
the scientific literature in the field of heat transfer are encouraged to form
Representative National Organizations. When such a Representative
national Organization has been formed, it will be considered for membership
in the Assembly upon submission of a written application to the President of
Sec. 2. The written application for membership shall clearly identify the
Representative National Organization as to its name, its official address, the
societies and institutions it represents, the kind and number of its members,
and the name of its chief executive officer. If possible, the name(s) of the
person(s) who will be in the first Delegation should be included. There
may also be furnished such supporting evidence of its qualifications as a
Representative National Organization as those preparing the application
deem appropriate. The applicant shall furnish any additional information
requested by the review committee.
Sec. 3. Upon receipt of an adequate written application for membership,
the President shall appoint a review committee to consider the application
and prepare a report and recommendation for distribution to the Delegates.
Sec. 4. When applications for membership are to be considered at an
Assembly meeting, the report and recommendations of the review committee
must reach the Delegates two months before the meeting.
ARTICLE IX : Meetings
Sec. 1. The Assembly shall meet whenever called by the President. There
shall be at least one meeting called at each international Heat Transfer
Sec. 2. Before adjournment of the final session of a meeting, the Assembly
shall set the time and place for its next scheduled meeting. Requests for
items for the agenda fof scheduled meetings shall be sent in time to reach
each Delegate at least three months prior to the meeting. The agenda for
scheduled meetings shall be sent in time to reach Delegates one month in
advance of the meeting.
Sec. 3. If a special meeting is called prior to the next scheduled meeting,
notice of this special meeting must be sent in time to reach each Delegate at
least two months before the meeting date. The full agenda of a special
meeting must reach the Delegates at least one month before the meeting date.
Sec. 4. A quorum to transact business at an Assembly meeting shall consist
of at least one Delegate from two-thirds of the member Representative
national organizations. By formal notification to the President, a
representative National Organization may send a substitute for an official
Delegate who is unable to attend. Such a substitute will be counted in
determining a quorum.
Sec. 5. Each Delegation shall have two votes in any actions of the
Assembly. When the Delegation consists of two Delegates, each shall have
one vote. For meetings, a Representative National Organization may give
written authorization to an attending delegate to cast a proxy vote for an
Sec. 6. If the President deems it desirable, he may conduct formal
Assembly business by mail including actions on motions and resolutions
except for voting on new members of changes in the Working Rules.
ARTICLE X : Finances
Sec. 1. The Assembly shall accept no financial commitment of any kind.
Sec. 2. The Assembly will not provide funds for its Delegates or for
ARTICLE XI : Amendments to these Rules
Sec. 1. Amendments of revisions of the rules shall be determined by the
Assembly in the light of experience.
Sec. 2. Notice of any proposed amendment ot or revision of these rules
must be made in writing to each Delegate at least three months before the
meeting at which the changes are to be considered.
Sec. 3. Changes of the Rules approved by the Assembly will become
effective when and only when ratified by three-fourths of the Representative